2020 Exascale Computing Project Annual Meeting


When and where is the 2020 ECP Annual Meeting?

The 2020 Exascale Computing Project’s Annual Meeting will be held February 3-7, 2020, at the Royal Sonesta Houston Galleria Hotel in Houston, TX.

What are the 2020 Annual Meeting Hotels?

This year we are glad to announce discount rated in three (3) hotels:

   ● Royal Sonesta Houston Galleria Hotel (2020 ECP Annual Meeting location)
   ● Sheraton Suite Houston Near the Galleria
   ● Hilton Houston Post Oak by the Galleria

For additional details about the hotels, room reservation links and discounts, please see the Hotels page.

What are the hotels group code or room blocks discounts?

The “Hotel Reservation” section under each respective meeting hotel contains the link and group code to use for room reservation. See direct links below:

   ● Royal Sonesta Houston Galleria Hotel (2020 ECP Annual Meeting location)
   ● Sheraton Suite Houston Near the Galleria
   ● Hilton Houston Post Oak by the Galleria


When is the registration deadline?

Friday, December 20, 2019. See addition details in the Registration page.

What is included in the registration fees?

Annual Meeting Registration fee includes:
   ● Monday, February 3, 2020: Working lunch, dinner and refreshment breaks.
   ● Tuesday, February 4, 2020: Working breakfast, lunch and refreshment breaks.
   ● Wednesday, February 5, 2020: Working breakfast, lunch and refreshment breaks.
   ● Thursday, February 6, 2020: Working breakfast, lunch and refreshment breaks.
   ● Friday, February 6, 2020: Refreshment breaks.

See addition details in the Registration page.

I did not receive a confirmation email upon registration. Who should I contact?

Please send an email to ecpam-general@exascaleproject.org

I am not directly funded by ECP. Who should I contact to attend the annual meeting?

This is not a public meeting. It is open only to individuals funded by ECP (research projects and vendors) and staff at the DOE HPC facilities. Requests to attend by individuals not associated with the ECP should be submitted to ecpam-general@exascaleproject.org.


Is there a shuttle service from/to the Houston airports to/from the meeting hotels?

Yes! Shuttle service is provided by the 2020 Annual Meeting. Additional information is provided in the Logistics page.


Is the Call for Posters Open?

No, the deadline to submit a poster proposal was, Friday, November 29, 2019. Please contact the Poster Sessions organizers if you missed the deadline.

How many poster abstracts may I submit?

Each team is required to submit at least one abstract. For additional submissions, please contact the Posters Leads in the Calls page.

How do I know if my poster has been approved?

One poster for WBS project is automatically approved. You will be notified about any additional poster proposal approval following the proposal deadline.

Why are poster presenters required to upload a pdf of their posters into Confluence?

New this year, your poster will be featured in an interactive digital display located in the hotel where attendees can access your poster and view it during the ECP AM. Additionally, by collecting the poster pdfs in Confluence, you and your team will be able to peruse poster topics online before, during, and after the annual meeting.

How do I upload my poster pdf?

Upload your poster pdf into the ECP Confluence page https://confluence.exascaleproject.org/pages/viewpage.action?spaceKey=2020ECPAM&title=Posters. Please verify the information is correct in all fields and upload your poster pdf by January 17, 2020. Poster numbers will be assigned and made available in Confluence prior to the Annual Meeting.

Once my pdf is uploaded in Confluence, can I make minor changes?

You can make minor changes to the pdf that has been uploaded in Confluence, however after changes made to your poster pdf after January 27 will not be incorporated into the interactive digital display of posters during the annual meeting.

Does ECP print posters?

Unfortunately, it is not feasible for ECP to print posters. You should make arrangements to print your 35" (w) x 45" (h) poster and bring it to the Annual Meeting.

How long will my poster be on display?

Your poster will be on display during the 2020 ECP Annual Meeting from Monday (2/3/2020) afternoon – Thursday (2/6/2020) afternoon of the meeting week.

When can I put my poster up?

You can put your poster up after noon on Monday 2/3/2020. If you are arriving after Monday, refer to your poster session date and time to ensure you put up your poster before the session.

When can I take my poster down?

Please collect your poster no later than Thursday afternoon.


How do I register for an NDA session?

Some days after the registration to the 2020 Annual Meeting each attendee will receive a welcome email with details about how to sign-in for the NDA sessions and other useful links.